Your campaigns generate hundreds of replies. ReplyCircuit reads every one and does the follow-through in HubSpot — contacts fixed, sequences flagged, deals updated, proof on the timeline.
Free 14-day trial · Connects in one click · Never emails your contacts
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ProcessingAutomatic reply: your message
Dana Whitfield · dana.whitfield@example.com
I have left the company as of 1 March and no longer check this inbox. For anything related to this account, please reach out to my colleague Marcus Lane, m.lane@example.com.
HubSpot actions
Stale contacts drain your HubSpot budget every month.
Bad addresses and bounces quietly damage your sender reputation.
Replacement contacts and referrals in replies never reach your CRM.
Real hand-raises get buried under OOOs and auto-responses.
Every reply type, classified and handled in HubSpot. ReplyCircuit extracts the useful details and proposes the exact change — you approve until you trust it, then switch it to automatic.
| Reply detected | Automatic action |
|---|---|
| Genuine interest | Alert the owner, create a task, log it on the open deal — or open a new one |
| Out of office | Catch the live sequence so you can pause it in one tap, note the return date, and follow up the day they're back |
| No longer employed | Mark them departed, update Lead Status, and give you a one-tap step to pull them from sequences |
| Replacement contact supplied | Create the new contact, link the company, and pass the deal along |
| Referral to another person | Create the referred contact and tell the owner who to call |
| Unsubscribe request | Opt them out of marketing email in HubSpot and flag their sequences for removal |
| Wrong person | Flag the contact and open a replacement-contact task |
| Hard or soft bounce | Flag the bad address and stop it costing you sends |
| Vendor or support auto-response | Ignore it and prevent false sequence activity |
| Objection or negative response | Log the reason, update Lead Status, and hand you the sequence-removal step |
| Unclear reply | Send to the short human-review queue |
| Unknown sender | Create the contact (with your OK), enrich it from the signature, and link the right company |
| Contact details in the signature | Fill in missing job title, phone, and company — without overwriting what's already there |
One reply can trigger several of these at once — an out-of-office that names a replacement is handled as both. Every action is approved by a human until you switch on full automation.
Start your trial and review the first proposed actions within minutes. No credit card required.
14-day free trial · No credit card required · Cancel anytime
Departures, replacements and opt-outs fixed in HubSpot the same minute.
Out-of-office handled: return date saved, follow-up booked for the day they're back.
Sequences need a HubSpot Sales Pro or Enterprise seat. Everything else works without one.
Replies land on the deal they belong to, not just the contact.
Needs deal access on the HubSpot account that connects.
Job titles and mobile numbers hiding in signatures, saved to the contact.
Nothing reaches HubSpot until you approve it. Every action starts as a suggestion in the review queue, where you see the reply and the exact change side by side. Turn actions to automatic one at a time, at your own pace.
Preview — the review queue
Morgan Riley — Keystone Overhead Doors
Genuine interest · 95%“We could use this. Can we set up a call next Tuesday to talk through pricing?”
Proposed: Create deal · follow-up task Tue 9:00 AM
Preview — the settings
Pick one and you are done. Fine-tune anything afterwards — changes save as you make them.
Careful
Nothing touches HubSpot until you approve it. Good for your first week.
Balanced
DefaultSafe updates happen on their own; anything that creates or changes a record waits for you.
Hands off
ReplyCircuit runs everything it can automatically. Nothing waits in the queue.
Set out-of-office return date
Write the return date to a ReplyCircuit property on the contact.
Catch active sequences to pause
Hand you a direct link to pause it in HubSpot, and a resume reminder.
Create follow-up task
Create a task on the contact's owner when a reply needs action.
See exactly what would change before anything changes. Start your free trial →
Every month you can see exactly what ReplyCircuit did: how many outdated contacts it found, how many replacements it created, how many opt-outs it applied on time, and how many hours of manual review it removed.
Last 30 days
Preview — the dashboard
1,284
Replies read
2,910
CRM updates applied
137
Contacts fixed or added
53h
Hours saved
Also caught
96 outdated contacts found · 23 opt-outs applied · 18 real opportunities · 12 deliverability risks prevented
Reply mix
Out of office
512
Vendor or support auto-response
88
No longer employed
96
Genuine interest
61
Unsubscribe request
23
Founder-validated
ReplyCircuit was built and tested inside DataBid, where manually processing campaign replies consumed hours — or simply didn't get done.
208
replies processed
582
HubSpot updates
326
contacts repaired or added
53
deliverability risks prevented
15
opportunities surfaced
8.7
hours saved in one week
Real campaign replies. Actual HubSpot updates. No demonstration data.
ReplyCircuit founder Jim Lamelza is DataBid's owner. Figures cover one week of live outbound.
What customers say
We run campaigns that generate hundreds of replies. Most of them are noise, but the real hand-raises and replacement contacts were getting buried. ReplyCircuit is the first tool that reads every reply and writes the follow-through back into HubSpot.
Jim Lamelza
CEO, DataBid
DataBid
As the owner, I don't have the hours to open every reply. So they sit in an inbox while we keep emailing people who haven't worked there for months. ReplyCircuit handles the sorting and writes the real opportunities back into HubSpot before I ever open the thread.
Jason Herd
Owner, Tradetraks
Tradetraks
The full numbers: read the founder case study →
Every plan includes the full action engine — upgrade when your reply volume grows.
Starter
$49/mo
For founders and very small teams.
Growth
$99/mo
For teams running active sequences.
Pro
$199/mo
For multi-rep sales organisations.
Agency
$399/mo
For HubSpot partners and consultancies.
Every plan includes the full action engine — plans differ by volume and portals.
A processed message is one unique inbound email we analyse — a reply, an auto-response, or a bounce. Duplicates and test messages don't count.
14-day free trial on every plan — no credit card required. Cancel anytime.
Still deciding? See it work on your own replies.
Connect HubSpot in two minutes, review every proposed action before anything syncs, and keep your data in your portal. No inbox access required.
14-day free trial · No credit card required · Cancel anytime